This Privacy Policy applies to the websites and mobile applications (hereinafter referred to as “our site”) provided by our company and its subsidiaries and affiliates (collectively, “our group”). Our site includes www.koyumi.co.jp and other sites owned and operated by our group. Your privacy is important to our group, and we respect your privacy regarding any information we may collect while operating our site.
This Privacy Policy will be effective from March 1, 2024. Our group reserves the right to change and update this Privacy Policy at our discretion due to changes in the way we handle personal information, changes in applicable laws, etc. Therefore, it is recommended to regularly check the latest Privacy Policy.
Information Collected by Our Group
Our group only asks for personal information when it is necessary to provide services to you. We collect your personal information only when you request information from our group, fill out a contact form, express a desire to receive emails from our group, consent to participate in surveys, apply for job postings, or provide information through our site. The personal information we collect may include your name, email address, position, profession, affiliation, industry, region/country, the reason for contacting our group, other background information provided during application, and any other information contained in messages sent to our group.
Additionally, our group may automatically collect information about the device you use to access our site. The information automatically collected by our group includes IP addresses, device identifiers, web browsers, and browsing information collected through cookies, web beacons, pixels, clear GIFs, and other similar technologies (collectively referred to as “cookies”). We may also automatically collect information about your search and browsing activities on our site. Automatically collected information may be associated with other personal information you provide in the same way as unique identifiers. For more details on our use of cookies, please refer to our group’s Cookie Policy.
Use of Information
Our group will use your personal information only when necessary to provide services to you, to send you marketing communications when necessary, to receive feedback on these services, and when necessary for market or research purposes. If you apply for a job with our group, your personal information will be used to assess your eligibility for the applied position and process your application. However, if you choose not to provide certain information, we may not be able to respond to your request or provide the requested service.
In some cases, the collection of personal information may be necessary for the operation of our site or as part of our business activities. Our group may analyze combined personal information to evaluate, adjust, and provide content relevant for a more personalized experience on our site.
By browsing our group’s site and sending information to our group, you are deemed to have explicitly consented to our group using your personal information for the purposes and methods described in this Privacy Policy. You have the right to refuse to provide personal information that you do not wish our group to use.
Disclosure of Information
The personal information collected by our group may be shared or accessible internationally among our group’s entities, affiliates, and other third parties as part of our global business operations and corporate transactions. Additionally, these parties may handle the information on behalf of our group.
Our group may provide access to your personal information related to our business activities, including some customer services, to third-party service providers employed by us to offer services related to this site, as agreed upon in service contracts. Except as specified above or as legally required, we will not intentionally disclose or transfer your personal information to third parties, whether for their marketing purposes or not, without your consent (we take reasonable measures to prevent unauthorized or accidental disclosures).
Furthermore, to support interactions between our group and you, such as processing and managing employment materials, surveys, or contest information, and communicating with you, we may share your personal information with third-party service providers acting on behalf of our group to perform services and functionalities. Our group maintains processes designed to ensure that the processing of personal data by third-party service providers is in accordance with this Privacy Policy and that the confidentiality, availability, and integrity of your personal information are protected. Your personal information will not be used for purposes other than those mentioned above.
Additionally, we may disclose information about you when necessary, including in the following situations:
- When requested by law enforcement or other government officials,
- To support auditing, compliance, and corporate governance functions,
- To prevent fraud against our group or business partners,
- To protect our group’s assets, services, and legal rights,
- To comply with all applicable laws in the regions where our group operates.
Links to External Sites
Our group may provide links to external websites, including social networking services. These websites have their own terms of use and privacy policies, so you should review them before browsing or submitting any information. Our group is not responsible for the use of your personal data on these websites. The provision of such links does not imply our group’s endorsement, support, or recommendation of the third party, their websites, or the information contained therein, and our group bears no responsibility or obligation regarding their use. Furthermore, our group assumes no responsibility or obligation for such content or your use of these websites.
Information Security
Our group implements appropriate technical and organizational security measures to protect your personal information. Access to personal information is restricted to necessary cases only. Access is permitted only to authorized employees of our group and selected third-party service providers, who are required to treat this information as confidential. While our group strives to protect personal information, we cannot guarantee the security of any data transmitted to or by our group over the Internet, and therefore, we cannot ensure that unauthorized parties will not gain access to your personal information.
Please be cautious to protect your personal information when using websites on the Internet. Our group will never collect personal information beyond what is necessary for the purposes mentioned above.
Information Retention
Our group retains personal information for as long as necessary to process your requests, or as long as the relevant business relationship continues. If you apply for a job with our group, we may retain related personal information for up to five years. We may also retain personal information beyond the duration of the transaction relationship if necessary to protect against legal claims, for use in analysis or record-keeping, or to comply with our information management policies and schedules, including legal, regulatory, tax, accounting, or reporting requirements.
Your Rights
Where permitted by applicable law, you may have the right to request access to the personal information our group has collected about you and information about how we use or disclose that data. You have the right to request that we correct any incorrect, inaccurate, or outdated information about you. Additionally, you have the right to request that our group stop processing your information, withdraw your consent to such processing, and delete your information. If you request the deletion of your personal information, our group will take reasonable steps necessary to completely remove that information.
If you have any questions about how we handle personal information, please contact us at privacy@koyumi.co.jp.
Children’s Rights
Our group understands the importance of protecting children’s privacy in the online environment. Our group’s sites are not intentionally designed for children under the age of 18, nor are they targeted at children under the age of 18. We do not intentionally or knowingly collect or retain personal information from individuals under the age of 18.
Policy Changes
Our group may update this policy, and we will indicate the effective date at the beginning of this policy. To ensure you are aware of the latest changes, we recommend referring to this policy regularly.
This Privacy Policy has been translated from English into Japanese. In the event of any discrepancies in expression or interpretation between the English version and the Japanese translation, the English version shall prevail.